Instructions to Access and Use the Department Scanner

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1. Insert paper into the paper-feeder located on the top of the copier. You must insert the paper with the text facing up.
   
2. Adjust paper feeder to fit the size of the paper you are inserting.
3. On the copier press the “SCAN” button on the top right section of the control pad.
   
4. When you want to send the scanned document to faculty or staff in the Computer Science Department, press the “address book” tab on the touch screen.
   
5. Touch the button that contains the letter of the recipient’s last name. (i.e.: If you want to send the scanned image to John Smith, you would press the button that has S on it.
   
6. Once you have finished entering in the addresses of your recipients, press the large green START button located on the right hand side of the control pad of the copier.
   
7. After successfully completing the above steps an electronic version of the document just scanned will be sent to your recipient’s email address.
8. On the Copier press the “copy” button to exit scanning mode.
   

Advanced:

***If you would like to change the electronic format of the scanned document sent via email
• Touch “Scan Settings” located on the lower right hand corner of the touch screen.
• Touch “File Type”
• Touch either the “TIFF” or “PDF” button to select which electronic format you would like to send in.
• Touch “OK” to exit the file type menu.
• Touch “OK” again to exit the main scan settings menu.

***If you would like to scan double-side sheets
• Touch “Scan Settings” located on the lower right hand corner of the touch screen.
• Touch the “Simplex/Duplex” button.
• Touch the “2-sided” button.
• Touch “OK” to exit the simplex/duplex menu.
• Touch “OK” again to exit the main scan settings menu.

***If you would like to send the scanned document to someone outside of the CS department you will have to manually type in their email address
• Touch the “Direct Input” button located on the touch screen.
• Touch the “Scan to Email” button on the touch screen.
• Type in the email address of the person you would like to send to with the touch buttons on the touch screen.
• Once you are done typing in the email address, touch the “OK” button.
• Repeat previous two processes above to send to more than one person.

***To send out 1 single pager per email
• Touch “Scan Settings”
• Touch “File Type”
• Touch the “Single Page” button
• Touch “OK” to exit the File Type/Single/Multi-page scan menu.
• Touch “OK” again to exit the main scan settings menu.