FACULTY DOCUMENTATION PROGRAM
The Faculty Documentation Program seeks to identify and collect papers of enduring value generated by Stony Brook University faculty members over the course of their careers at the university. The University Archives, a division of the Special Collections Department, has compiled two lists below to assist faculty members who are considering donating papers from their personal and professional careers to the archives. The lists reflect the types of materials the department is interested in obtaining for inclusion within the archives. Original items are preferable but copies (photocopies, prints, digital copies on CD-Rom, emails and other media) are acceptable.

The first list, outlined below, offers those members who no longer hold their papers to submit a small packet of information to the archives. The packet may include such items as follows:
· A dated photograph of yourself
· A copy of your curriculum vitae
· Professional resume, if different from CV
· A bibliography of your published works, if not included in your CV
· 5-20 Page Biographical Sketch of your career and work at Stony Brook in narrative form as you would like it to appear in print.

The second option available pertains to faculty who retained papers from their research and involvement at Stony Brook over the years. Those interested may opt for a full or partial donation of those materials. The donation may be large or small, and may contain portions or full academic libraries (the gifts librarian will consider any and all library related items that are not directly related to research or the collection) as well as personal papers. Personal papers may include items from the list compiled below:

· Biographical information: biographies, resumes, curriculum vitae, autobiographies, sketches, chronologies, and bibliographies of works.
· Diaries, notebooks, journals and appointment books.
· Correspondence: personal, professional, official university.
· Teaching materials: lecture notes, course syllabi, samples assignments, sample tests, lab manuals, overheads, slides, course outlines, and reading lists.
· Copies of publication: one set of published works.
· Drafts of work: articles, speeches, and books.
· Research files: outlines, reviews, critiques, notes, analyses, reports, summary analyses, summary reports, research or field notes. Note: the faculty member should retain raw data that contains private information that may never be opened. Data that has limited restrictions on use may be transferred.
· Photographs: both electronic and traditional.
· Audio/visual: video and audio recordings of work, speeches, etc.
· Departmental/committee records: agenda, minutes, reports, correspondence and related material.
· Memorabilia: artifacts related to your time at the university.
· Electronic records: items created in electronic environments (2 copies of each for back-up purposes and hard copy if available).

Those faculty members considering donating materials, who have not previously contacted departmental staff regarding a donation, are requested to do so prior to sending any materials. For more information and to contact the staff, see:
http://www.stonybrook.edu/libspecial/collections/archives/acquisition.html