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Style Guide (Paper)

Formatting

Papers accepted by VG01 Programme Committee will be published in two stages, namely a workshop preprint and an editorial book. The preprint will be used mainly by delegates during the workshop, and by the volume editors and the publisher as a draft of the book to be published after the workshop. Following are the format guidelines for the workshop preprint (adapted from ACM guidelines), the formatting guidelines for the editorial book will be published at this website after the conference.
 

Instructions for the workshop proceedings

  • Final camera ready papers are due Tuesday, April 24, 2001. 
  • You will need to submit: 1) One camera-ready copy of your paper, 2) An electronic version of your paper
The deadline for the receipt of the camera-ready version of your  accepted paper is Tuesday, April 24, 2001. This is a firm deadline. Once all accepted papers are  received, the book is processed, printed, and delivered to the conference. 

To expedite the efficient delivery of the camera-ready version of your  accepted paper, please utilize the Federal Express "Standard Overnight" courier service if at all possible. Their "First Overnight" and "Saturday Delivery" service is not necessary except in extreme circumstances. (It is understood that, in certain circumstances, it is impractical to utilize Federal Express. In these cases, please utilize an appropriate overnight courier service.) 

Delivery Information 

Please send the camera-ready paper to:

Klaus Mueller
State University of New York at Stony Brook
Computer Science
Stony Brook, NY 11794-4400
email: mueller@cs.sunysb.edu

The electronic version of your accepted paper should be made available 
to  through Web or e-mail: 

  - send it to "mueller@cs.sunysb.edu" in e-mail if it is smaller 
    than 5MB in size, or 

  - make it available online (http / ftp) and send e-mail to Klaus Mueller at 
    "mueller@cs.sunysb.edu" with the location and name of the file. 
 

Copyright Information (will be needed later when you submit the paper for the editorial book published by Springer)

As stated above, each paper accepted to the conference will be also printed in an editorial book (in addition to the proceedings). The format for the editorial book is slightly different than the format for the proceedings and will be posted later (have a peek here). The idea is that you incorporate comments, insight, etc gained at the conference into the book version of the paper. This final versioon of the paper must then be accompanied by a signed Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author. Papers without accompanying and appropriately completed copyright forms will not be printed in the editorial book published by Springer. The copyright rules and copyright form can be obtained here. Although you can send it now, the form is not due until you send the paper for the editorial book.

If your organization requires the use of their own copyright form in place of the Copyright Form, please contact Klaus Mueller before sending it and the paper, so that we might resolve any copyright transfer issues as soon as possible. 

All material used by the author in their accepted paper must have proper copyright clearance. If you are unsure of the copyright status of particular images or sounds or video clips used in your paper, please contact Klaus Mueller
 

Formatting Guidelines 

A "US Letter" page size, 8.5 inch (21.59 cm) by 11.0 inch (27.94 cm), 
is used, with top, left, and right margins of 0.75 inch (1.905 cm), 
and a bottom margin of 1.0 inch (2.54 cm). The body of the paper is 
set in a two-column style, with each column measuring 3.33 inch (8.46 
cm) with a 0.33 inch (0.84 cm) column gutter between the columns. 

If your standard paper size is A4, please format your document to the above 
margin specifications, making certain the columns are no longer than 9.25 
inch (23.495 cm) and trim the pages to 8.5 by 11.0 inches. 

Your submission should follow these page sizes: your text printed on 
8.5 inch (21.59 cm) by 11.0 inch (27.94 cm) paper, printed in 
black and white, and one 8.5 inch (21.59 cm) by 11.0 inch (27.94) 
color plate page. The color plate pages for all accepted papers are 
printed in a separate color plate section at the back of the book. 
Any color images in the body of your paper will be printed in black and white. 

You are encouraged to limit your document to 8 pages, but we will allow 
a maximum of 10 pages. If you feel you need a greater number of 
pages, please contact the conference's Papers Chair with a request for 
a change in the number of pages allowed for the publication of your 
accepted paper. 

Do not use page numbers on the paper -- the papers will be collected 
as part of the conference proceedings and will be numbered at press 
time. 

It is important that the author write their name and the ordering -- 
"Smith, page 1 of 8" for example -- on the reverse of each page, in 
pencil, of the camera-ready copy sent in.  This will help ensure the 
proper pagination and printing of the paper. The color plate page 
should be clearly marked as such on the reverse -- "Smith Color Plate" 
for example. 

The title of the paper should be formatted with initial caps: for 
example, "Weaving Threads For The Web." 

Section headings should be numbered for ease of internal referencing. 

Body text should be set in a serif typeface such as Times Roman, and 
should be 9-point text on 10-point leading (space between 
lines). Heading text should be set in a sans serif typeface such as 
Helvetica, with the following specifications: 

   * paper title: 14-point boldface 
   * author and affiliation information: 10-point type, initial caps 
   * section heading: 12-point boldface type, all caps 
   * subsection heading: 12-point boldface type, initial caps 
   * subsubsection heading: 10-point boldface type, initial caps

Title and author information should be centered above the two columns 
on the first page of the document, with brief author and affiliation 
information.  Detailed information about the author(s) -- postal 
addresses, e-mail addresses, telephone numbers, etc. -- should be 
placed at the bottom of the left-hand column of the first page of the 
paper. 

The example paper found at this URL: 
  <http://www.siggraph.org/publications/prep/good.pdf> 
provides an illustration of these formatting guidelines. 
 
 
 
Page maintained by Klaus Mueller.